Short answer: it depends on whether you are charged per person or a flat monthly price. That one difference matters more than any feature list, because one of them charges you extra every time you hire.
All amounts are AUD per month. The per-person row is an illustration of how that pricing model behaves at $7 per person — it is not a quote from any particular company, and other providers set their own rates. Check any provider's current pricing before you compare.
Cafés run on casuals. A venue with eight people on the books in winter can have fifteen over summer, plus a couple of weekend juniors who work six hours a fortnight. On a per-person plan every one of those names is billable, so the software gets more expensive in exactly the months you are working hardest to control wages.
A flat band price does the opposite. Adding a casual inside your band costs nothing extra, so you are never quietly punished for putting an extra pair of hands on a Saturday.
| Team size | Price (AUD/month) | What it works out to per person |
|---|---|---|
| 1–5 staff | $10 | $2.00 – $10.00 |
| 6–15 staff | $25 | $1.67 – $4.17 |
| 16–50 staff | $35 | $0.70 – $2.19 |
| 51–100 staff | $99 | $0.99 – $1.94 |
| 101+ staff | Contact us | — |
Checkout shows the final amount before you pay. As at 23 July 2026 the supplier is not registered for GST, so GST is not added.
Wage estimates are only as good as the rates you enter. RosterPilot shows an estimated wage cost using the pay rates you configure for your own staff — it does not interpret the Award for you, and neither should you assume any tool does. If Award interpretation matters to your venue, confirm exactly what a provider commits to in writing.
Also check: can staff see their roster on a phone without installing anything, can you export timesheets for payroll, and can you leave and take your data with you.
RosterPilot has a 14-day free trial with no credit card required. Build one real roster with your own staff and see whether it saves you the Sunday afternoon it is supposed to.
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